Terms & Conditions
By registering to participate in the Volvo Trucks Handling the Outback event on Saturday, 13 October and Sunday, 14 October 2018, all participants will be deemed to have accepted these Terms and Conditions All participants will comply with these terms and conditions and any reasonable direction issued by Toowoomba Hospital Foundation and its representatives.
1. Volvo Trucks Handling the Outback is NOT A RACE. The event is a community participation and fundraising event - promoting organ and tissue transplantation and raising money for medical research. The event organiser is Toowoomba Hospital Foundation.
2. It is the responsibility of each participant to ensure they are physically capable of completing the ride.
3. In accordance with Queensland law, all participants must wear an Australian standards approved bicycle helmet.
4. Any medical conditions which may affect a participant’s ability to complete the ride must be declared to the event organisers prior to the event. Emergency contact information must be provided to event organisers prior to the event.
5. Any rider falling significantly behind the last group of cyclists will, in the interests of safety, be required to stop cycling and will be transported in the ‘sag wagon’ to the finish line.
6. Volvo Trucks Handling the Outback is an on-road cycle event. All participants are responsible for ensuring their bicycle is mechanically sound and capable of being ridden on open roads.
7. The course is almost exclusively on open roads and cyclists will ride alongside road traffic. Cyclists must obey Queensland road rules and all instructions from police, event organisers and traffic controllers and ride to the conditions to ensure safety.
8. No refunds will be issued. Participant registration fees are contributing to the running costs of the event, including police escorts, traffic management, refreshments and transport. The registration is not transferrable to another person.
9. Cycling involves inherent risks and participants are required to conduct themselves in a manner that does not endanger themselves or any other participants.
10. If injured during the ride, participants consent to medical treatment and have provided an emergency contact.
11. By participating in the ride and any activities associated with the event, participants accept all risks necessarily flowing from their participation that could result in loss of life or injury or property damage. Accordingly, participants release all people associated with the conduct of the event from, and will indemnify them against, all liability (including liability for their negligence) for all injury, loss or damage (including loss of life and personal injury) arising out of or connected with participation in this event. For clarification, the people released include event organisers, promoters, sponsors, managers including their respective directors, officers, employees, agents, contractors and volunteers including event medical and paramedical personnel. This release and indemnity continues forever and binds participants’ heirs, executors, personal representatives and assigns.
12. Participants are only covered by the event insurance if they have paid their registration fee and checked in at the start point.
13. Participants must be wearing their event number throughout the entire event.
14. The event commences at one location as specified. Participants are not covered for any accident or injury occurring prior to the cycle event’s official start times.
15. The cycle finishes at TBA. Participants are not covered for any accident or injury occurring after leaving the cycle event (which includes the start and finish line activities) or after discontinuing the cycle.
16. Participants are responsible for their home journey after the cycle. No transport will be provided.
17. Participants may be photographed or filmed during the event. By registering you give permission for your photograph or vision of you to be taken. This material may be used by the Toowoomba Hospital Foundation and its partners for promotional purposes, not exclusive to the ride.
18. Volvo Trucks Handling the Outback is a bicycle event. Tandem, recumbent, electric and foot bikes are allowed, provided riders can keep up with the general pack pace. Participants are not permitted to walk, run, scoot or skate.
19. All children (under 18 years of age) must be accompanied by an adult guardian. It is the responsibility of parents to ensure their children ride in a manner that does not pose a danger to themselves or other participants.
20. No animals are permitted in the ride.
21. Any participants behaving in a manner deemed by event organisers or police to be dangerous, criminal or antisocial will be expelled without refund.
22. The cycle event will take place in rain or shine. The event will only be cancelled, at the advice of police, should there be unsafe weather conditions. No refunds will be issued.
23. Participants may receive written or communication from The Prince Charles Hospital Foundation outside of this event. No personal details will ever be provided or sold to a third party.
24. The event may be covered by media. Participants are under no obligation to participate in media interviews; however participation in this event implies consent for media photographs or video.
25. Participants certify that they have read this document and fully understand it.