Event Info

  Date

Friday 29 September – Monday 2
October 2023. 

Join us on Thursday night (28 September) to collect your info pack and meet your fellow road trippers. 

   Start location

Toowoomba

BOOK NOW

The RACQ and Excavation Equipment Great Western Road Trip is back for its fourth year! This amazing family-friendly event will take you exploring through hidden gems of the Darling Downs and our surrounding regions. The route is a secret, the food is included, the activities are planned! All you need is a 4WD and your camping gear and we'll take care of the rest!

Get ready to explore new places, eat amazing local food, meet new people and support an incredibly important cause, as you'll be helping us raise funds for rural health programs in our region.

Since 2020, our sponsors, roadtrippers, and community have helped the Foundation raise over $220,000 for rural health services in the Darling Downs. It is the goal of each registered vehicle to fundraise $1,000. We will provide you with your own online fundraising page and plenty of tips to help you reach this goal!

Fundraising Leaderboard

I'm in! What do I need to pack? 

To help get you started on organising your trip with us here’s a list of things you’ll need to pack for a worry-free journey with us (please note your vehicle must be a 4WD):

  • Snacks for the car
  • Small change for fundraising events along the way
  • Orange flashing light for dust
  • Sleeping bags/swags
  • Stretcher as an option for comfort
  • Tent or tarp
  • Camp chair
  • Esky or a portable camping fridge
  • Handheld UHF radio (this is a MUST bring)
  • Fire extinguisher
  • Thongs for the shower
  • Torch
  • Small first aid kit
  • Spare tyre and jack
  • Water
  • Sturdy footwear
  • Sunscreen
  • Insect repellent
  • Hat

Our friends from RACQ will also be providing full on-road support for the whole journey for any of those less than stellar moments.

FAQs

Is this a fundraising event?

Yes. The RACQ and Excavation Equipment Great Western Road Trip is a fundraising event. It's a requirement for each registered vehicle to aim to raise a minimum of $1,000 in support of aiding rural health services throughout the Darling Downs region. 

We will provide you with your own fundraising page and give you plenty of tips to help you reach your goal!

Is the Great Western Road Trip a race?

The Great Western Road Trip is not a race or a rally. This fundraising event is the perfect opportunity to take time away from home with family, friends or colleagues to simply have fun, share an incredible experience and explore the wonderful Darling Downs region.  

What’s included in my registration?

All your camping fees and most of your meal costs are included in your registration.

Dietary requirements can be catered for; just let us know when you fill out your registration form.

Can I use fundraising to pay for the trip?

Fundraising dollars cannot be used to fund your costs on the trip. Any out of pocket expenses such as your registration fee, meals, fuel and car costs, refreshments and any other expenses should be considered as part of your personal budgeting when preparing for the Great Western Road Trip.

Can extra people attend?

Yes, at an additional fee. Your registration fee covers the cost of the driver and one passenger. Upon registration you have the option of adding additional persons to your car at $200 per additional person which will cover all inclusions on the trip.

Can my children come along?

Yes! The RACQ and Excavation Equipment Great Western Road Trip is a family-friendly event with plenty of child-friendly activities. There is an additional registration fee of $200 per child, please register them as an additional guest in your car. 

Do I need a 4WD?

Yes. Though the Great Western Road Trip is a fun social driving experience we will be driving through a variety of terrains and country roads that are best suited for 4WD. We also highly recommend that you service your vehicle before coming on the trip. 

Do I need my own insurance?

Yes. Participants will not be covered under Toowoomba Hospital Foundation’s public liability insurance. We require that all vehicles are covered by their own car insurance. Please ensure that your insurance policy is valid and up-to-date before joining us on the Great Western Road Trip.

Should I bring snacks?

Yes. Though we will be stopping at and visiting many great local towns throughout the Great Western Road Trip (where we encourage you to support small businesses), we encourage you to come prepared with snacks for the car.   

Can I bring a caravan?

No. We'll be travelling along a variety of different terrains that are not suitable for a caravan. 

What is your event cancellation policy?

Substitution

If after booking an event you are unable to attend, you are welcome to nominate someone else to attend in your place at no cost, please notify Toowoomba Hospital Foundation (THF) in writing as soon as possible before the event is scheduled to commence by email: events@toowoombahospitalfoundation.org.au 

Refunds

Toowoomba Hospital Foundation requires that you notify us of all refund requests 7 days prior to the scheduled date of the event. Please email events@toowoombahospitalfoundation.org.au to discuss ticketing transfer or refund options as soon as possible. 

Terms & Conditions

Toowoomba Hospital Foundation (THF) reserves the right to alter, amend or cancel all or any of the event details including the event itself. In the event of an event being cancelled, THF will notify registered attendees via email, prior to the event date to offer a transference of ticket to a future event on an alternative date or to refund in full the ticket fee.

In the unlikely event that THF must cancel an event, THF does not accept responsibility for attendees' transport or accommodation expenses.

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